Enterprise Human Resource Management System

System introduction

Enterprise human resource management system (eHR) is a key part of Enterprise Resource Plan system. The aim is for building an accurate, punctual, standard, efficient and safe human resource system with multi-function, multilayer, and science by advanced technology of computer, network, database and communication to fulfill the optimization and modernization of enterprise human resource management. 
The development and construction of system is based on the current status of enterprise human resource and take the development and advancement of enterprise HR business into consideration. The design of HR system covers two business of stock and survival and fulfill horizontal integration and longitudinal connection of every HR’s business. The range covers headquarter, units directly under headquarter, branch  (subsidiary) company, secondary unit, and third class including all employees HR business management module. Data are collected from HR business dealing of basic business unit to form an integrated HR database, on the basis of which, comprehensive inquiry, statistics analysis and dicision sopport will be done.
Currently, eHR V2.0 version has been running on-line successfully since April, 2005 in Sinopec’s headquarter, units directly under headquarter, branch  (subsidiary) companies, secondary units. System completes Sinopec’s third-class HR management module and contains 100,000 organizations and 700,000 employees.
By the building of HR management system, information can be transmitted fluently from head to subordinate and from subordinate to head. Based on HR management database in system, by class or block authorization management, resourses and information is able to be shared to satisfy management requirement of headquarter’s leader, divisions, functional departments, affiliated units, branch (subsidiary) companies’s leaders and their functional departments, secondary units and their functional departments. 

Currently, the updated version V3.0 includes the following 12 modules:
n organization management
n employee information management
n statistics report
n inquiry analysis
n leaders manegement
n training management
n certificate management
n       archive management
n       performance management
n       total wages management
n       payroll management
n       system maintenance

Thereinto, organization management, employee information management, statistics report, inquiry analysis, leaders management, training management, certificate management, archive management, performance management, total wages management and payroll management are frontcourt HR management module and used by business staffs as different roles. System maintenance is a back office module, by which enterprises can complete individualized management.
System’s module data is increasing with the updating of system. Planned modules are including: expert management, high technical talents management, retiree management, contract management, recruitment management, HR planning, etc.. These will be added into system in eHR V4.0 version.
This is an introduction to contents of 12 function modules of eHR V3.0.

一、Organization management
1. Organization management
Organization management is the basic module of HR management system. Every module’s operation and process are based on the organization tree maintained by this module. It should redisplay current organization’s settings and meanwhile consider organization’s evolution and development, including new organization, organization cancelling, organization merging, organization splitting and organization transfering, etc.. Organization management module includes organization grouping, organization maintenance, organization inquiry, post management, batch revise and organization analysis.
 
【Organization grouping】：Grouping current organization meets the demand of block management. Different enterprise groupings can be customized here and other business modules can be selected to use. It is very useful for managing enterprise groups. If take the upper enterprises as a group, we can operate these upper enterprises in every module.
【Organization maintenance】：It is used to maintain organizations. It can maintain the master subset of an organization and it also includes new organization, new organization, organization cancelling, organization merging, organization splitting and organization transfering, etc..
【Organization inquiry】：Inquire according to inquiry conditions given by organization’s attribute. Every inquiry can be saved as a document to inquire conveniently in the future.
【Post management】：It is used to add, delete, revise and inquiry the posts and set up each attribute information of organizations.
【Batch revise】：It is used to inquire or choose a group of organizations and revise the same standard in batch.
【Organization analysis】：It is used to customize organization analysis subjects and inquire and analyse current organizations. Every inquiry will be saved as a document which is convenient for organization analysis directly in the future.
 

二、mployee management
2. Employee management
Employee management is a basic module of HR management system where all employees’ basic information involved in each module are maintained. Empoyee management includes two parts: one is static information maintenance, including maintaining information of employee’s master subsets; the other one is dynamic information maintenance, such as employee’s transfer-in, promoting, transfer-out, retiring, etc.. In additional, it can be used to enter employee’s registry forms and rosters according to requirement of each business management. Employee management has the following 4 functions: information maintenance, information browse, registry form management and roster management.
 
【Information management】：It is used for maintaining employee information, which includes one employee’s master subsets and employee’s transfering information (recruiting, depletion, transfering ).
【Information browse】：Process general inquiry by employee attribute. Every inquiry will be saved as a document which is convenient for inquiring directly in the future.
【Registry form management】：It is used to customize employee registry form for various business. Export the registry form.
【Roster management】： Export roster whose format is customized.

三、Statistics report
3. Statistics report
HR and labor statistics is a heavy work in human resource business. At the end of each year, Organization Department of the CPC Central Committee, Ministry of Personnel, State-owned Assets Supervision and Administration Commission of the State Council will issue a fixed format of report. In addition, Sinopec also has some requirements for statistics report. This task will be easier with HR basic database. But it is required to maintain employee’s dynamic information regularly. Besides, for the special demand of some enterprises, report filling and summarizing functions are added. Statistics report module includes report formulating, report browse, report filling and report summarizing.
【Report formulating】：It is used for formulating a new statistics report or revising format of an old report. It can formulate report sample, report condition, line condition, list condition, calculation relationship and balance relationship within report.
【Report browse】：It can choose summarized statistics reports exported from a single or several units. It also can peg and debug the statistics items.
【Report filling】：Some statistics items can not be exported from database or some units did not do enough work on basic data maintenance. As a result, it is difficult to export report from database. This function is used for opening and filling in report directly. After that report will be checked and reported to superior units.
【Report summarizing】：It is used for summarizing statistics report reported from subordinate units.
四、Inquiry analysis
4. Inquiry analysis
General inquiry analysis is an inquiry analysis function of each module, which enables business personnel to inquire and summarize various company information according to their authorization and look into and analyze problems from whole and macroscopic perspective. Then it will help to make decision with analysis data and provide multiple data information for leaders. It is favorable for leader finding out information of company’s current situation, employee assignment, etc. and realizing stock count and survival of company’s human resource. Inquiry analysis module includes statistical unit selecting, statistical range customizing, statistical caliber customizing, and statistical analysis. 
【Statistical unit selecting】：It is used for choosing different units to make statistical analysis.
【Statistical range customizing】：It is used for customizing common inquiry conditions, such as permanent employees, female Party members under 30, etc.. Then Statistical range will be made to be selected.
【Statistical caliber customizing】：It is used for customizing common statistical items, such as education, position, etc.. Then Statistical range will be made to be selected.
【Statistical analysis】：Process statistical analysis according to selected units, statistical range and statistical cabliber, and present statistics results by table and chart.

五、Inquiry analysis
5. Leaders management
Leaders management module completes function of managing management cadres which includes four types of current position, backup, second line and registered. It is especially used for maintaining and viewing information of appointment and dismissal, report and announcement for leaders. Leaders management module includes leader team management, leader team roster and leader team analysis.
【Leader team management】：It is used for maintaining and inquiring information of an organization’s leader team, not only in maintaining master subset of a leader team, but also in maintaining and inquiring leaders’ appointment and dismissal, report and announcement.
【Leader team roster】：It is used for customizing and export leader team roster in any format.
【Leader team analysis】：It is used for customizing subject of leader team analysis and inquiring and analysing information of current team. Every inquiry will be saved as a document which is convenient for analysing directly in the future.
六、Training management
6. Training management
Training is an important approach to improve employees’ quality and discover employees’ potential for completing business target. An efficient training management will provide stable human resource for an enterprise’s sustainable development. This module enables enterprise to set up a training management system according to its own feature and to formulate training demand and plan of different period according to capability test results. It will achieve the management of training class and feedback of training results and improve better training quality. Training management module includes training demand, training plan, training class management, training expense management, training report, training resource management and training information platform.   
【Training demand】：According to employee’s capability test results, generate training demand draft automatically and fill in training demand of every unit on-line.
【Training plan】：According to training demand of every unit, generate annual training plan draft which is able to be revised on-line.
【Training class management】：According to annual training plan of every unit, manage training class.
【Training expense management】：Manage training expense of each unit.
【Training report】：Track employees who are trained and collect feedback information. Complete statistics report of training information.
【Training resource management】：Manage courses, trainers, materials, classroom and training equipments.
【Training information platform】：Build training information network to completing functions of releasing training information, on-line application, etc..
七、Certificate management
7. Certificate management
This module implements the uniform maintenance and management of each unit’s skills certificate, including examination and approval of skills qualification, application management, certificate release and all kinds of inquiry operation. Certificate management module includes certificate inquiry, applying, skills qualifying and certificate report.
【Certificate inquiry】：It can inquire employees’ certificate status of each enterprise.
【Applying】：Apply for skills qualifying on-line. It can filter employees who meet skills qualifying criteria and apply bypassing certain regulations.
【Skills qualifying】：Implement the uniform management of employees’ skill qualification information.
【Certificate report】：Implement relevant statistical report of certificate.
八、Archive management
8. Archive management
Archive management is used to manage and maintain HR archive of Sinopec. It includes management of archive menu, book account of archive movement, and viewing e-archive, as well as management of archive organizations, archive officers and archive equipments. Archive management module includes daily maintenance, general management, printout and system maintenance.
【Daily maintenance】：Maintain and manage archive files, archive menu and book account of archive movement daily.
【General management】：It includes general management of archive organizations, archive officers, archive equipments and status of objects.
【Printout】：Print archive menu, book account of movement and archive statistical form.
【System maintenance】：Maintain criterial, code, user, etc. of archive management.
九、Performance management
9. Performance management
Performance management is an important criterial system of evaluating employee’s contribution. The quality of an enterprise’s evaluating system has direct influence on incentive effect of HR system and fairness of organization management, as well as employee’s loyalty and satisfaction. This module is able to design and adjust accurate and flexible evaluating solutions of different department and positions and choose a reasonable evaluation criterial according to main evaluation elements of department’s responsibility and aim and position’s responsibility noted in Job brief, together with the general performance criterials in customized criterial base. Performance management module inculdes performance solution management, evaluating solution management, evaluating and performance inquiry analysis.
【Performance solution management】：Set kinds of performance evaluating solution at the beginning, including performance criterials, weighting.
【Evaluating solution management】：Set evaluation method, evaluate personnel, time at the end.
【Evaluating】：Evaluate employees in 360 degree.
【Performance inquiry analysis】：Process inquiry analysis of performance evaluation results, including Jiugong of a department. 
十、Total wages management
10、Total wages management
【Total wages standard maintenance】：Maintain total wages standard for enterprises.
【Total plan management】：Manage quota and control method of total wages sandard for enterprises.
【Monitoring wages data】：According to total wages plan, monitor subsidiary’s payroll by month, quarter and year.
【wage data analysis】：Formulate wage analysis subject. Inquire and analyse enterprises’ wage data. Every inquiry will be saved as a document which is convenient for analyzing directly in the future.
十一、Payroll management
11、Payroll management
Payroll management is a common module for enterprises and needs to be maintained every month. According to Sinopec’s special situation, this function runs independently. So it will have some common system functions including organization management, employee management, personnel transfer, etc.. The independent functions of payroll module include wage system formulation, payroll and wage statistics.
【Wage system formulation】：Formulate wage system for each enterprise, including wage standard maintenance, caculation relationship setting and eHR corresponding relationship formulation, etc.
【Payroll】：Maintain attendance information of each department monthly. Complete payroll and generate a wage report for fianance and an offer for bank automatically.
【wage statistics】：Generate statistics report by month, quarter, half year and year automatically.

十二、System maintenance
12、System maintenance
System maintenance module is a function setting for back office administrator and an important window for fulfilling individualized management as well. It mainly includes function management, user management, information set maintenance and information value maintenance.
【Function management】：It is used to customize an enterprise’s system function options and adjust the order of function options.
【User management】：Include role customization, user customization and password maintenance. It can set up a user’s operational function options, information set and information option (read, write).
【Information set maintenance】：It is used for maintaining information set, information option HR system uses.
【information value maintenance】：It is used for maintaining code table, code option HR system uses.